Who controls your data and which UK laws apply?
PROFESSIONAL ESTIMATING LLC acts as data controller for enquiries submitted via Request a Quote, Contact Us, or direct email to info@professionalestimatingllc.com. All personal data handling aligns with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).
How do we protect tender drawings, DWG files, and BIM models?
Architectural plans, DWG/DXF CAD files, IFC/Revit models, NBS specifications, and contractor rate requests are treated as commercially confidential tender material. Drawings submitted to our PHP upload endpoint remain scoped exclusively to preparing your fee proposal and NRM2 takeoff deliverables and are never distributed to third-party pricing aggregators or competing contractors.
What data is collected and how long is it kept?
| Data Category | Source & Purpose | UK GDPR Lawful Basis | Retention & Control |
|---|---|---|---|
| Contact & Company Details | Enquiry & RFQ forms (name, business email, telephone, UK postcode/city) | Pre-contract steps (Art. 6(1)(b)) & legitimate interest (Art. 6(1)(f)) | Retained up to 24 months for tender follow-up or erased upon request |
| Project Drawings & Specs | Scaled PDF, DWG, IFC, or ZIP files (up to 25 MB per upload) | Pre-contract assessment & service delivery (Art. 6(1)(b)) | 90-day archive for uncommissioned quotes; active project duration on commission |
| Consent Receipt Storage | First-party cookie pe_uk_cookie_consent_v1 recording opt-in/opt-out choices | Legal obligation & PECR exemption (Art. 6(1)(c)) | 180 days maximum (editable live via Privacy Preferences) |
| Security & Mail Transport Logs | Server TLS, Hostinger SMTP submission diagnostics & abuse prevention | Legitimate interest in service security (Art. 6(1)(f)) | Up to 30 days rotating operational logs |
How do you exercise your UK GDPR rights or change cookie choices?
Under UK GDPR you hold the right of access, rectification, erasure, restriction of processing, data portability, and the right to object or withdraw consent at any time. To exercise any statutory data right, write to info@professionalestimatingllc.com, typically acknowledged within 48 hours and fulfilled within 30 days. You may also lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe personal data has been handled improperly.
Manage Privacy & Browser Storage Live
Review or withdraw optional PWA cache and storage consent directly in your browser. See also our Cookie Policy.
Privacy & UK GDPR FAQs
Does Professional Estimating LLC share uploaded tender drawings with competing UK contractors?
No. Architectural plans, structural engineering sheets, BIM models, and enquiry contact records remain strictly confidential inside direct estimating production workflows.
How long are uploaded drawings and contact enquiry details retained under UK GDPR?
Unconverted enquiry drawings are purged on request or reviewed on a 90-day lifecycle, while active commercial estimation correspondence is retained strictly for project administration and statutory audit duties.
How can I exercise my UK GDPR right of erasure or update privacy consent?
Email info@professionalestimatingllc.com for personal data access or deletion requests, or open the Privacy & Cookie Preferences control below to adjust browser storage consent immediately.